Presentation Guidelines

Presentation Instructions (Oral and Poster)
Your oral and poster presentations are essential to a successful EPP/MSI Education and Science Forum, so please read these instructions carefully. Oral and poster presentations will be in four Technical Sessions: 1) Climate Adaptation and Mitigation; 2) Weather-Ready Nation; 3) Healthy Oceans; and, 4) Resilient Coastal Communities and Economies. Please see detailed instructions below for oral and poster presentations.

Oral Presentations:

Please use widescreen format (16:9) in Landscape Mode

Please have a title page with names of authors and their Institutional and Cooperative Science

Center affiliations, and "NOAA EPP/MSI 8th Biannual Education and Science Forum" noted.

Please have a final slide with acknowledgements including relevant project grant number(s).

The total time for presentation and Q/A is 20 minutes. Please take this time into consideration and make sure that your presentation is NO LONGER THAN 17 minutes (15 min preferred); This will leave time for Q/A.This limit will be strictly enforced.

Please have your presentation ready for upload by August 15th 2016. You will receive instructions for upload shortly. It is urgent that the presentations are uploaded in a timely fashion as there may not be time for on-site uploads during the event.

Pre-Loading: All presentations will be loaded onto Forum equipment by Forum staff prior to the Technical Sessions. No personal laptops will be used for presentations and no one is permitted to load their own presentation.

Equipment: Each presentation room will have a dedicated computer, LCD projector, timer, and pointer, as well as student(s) to help facilitate the sessions.

Forum Software: PowerPoint files will be displayed on personal computers using Microsoft Office. Please ensure your files are compatible with this software version. If you use an Apple computer or any program other than Microsoft Office to create your presentation, please test your presentation on a personal computer running Microsoft Office or create a PDF file, prior to uploading your slides to ensure that your fonts and animations display correctly during your final presentations

Font: It is also highly recommended that you use standard fonts (Arial, Times New Roman, etc.), and reduce the resolution of images to keep your total file size as small as possible.

Poster Presentations

Location: Poster presentations will be held in the Great Hall. Poster presenters must set up between 2:00 PM to 5:00 PM on August 28, 2016. Those who are not arriving on August 28, 2016 will be able to set up their posters during the break or lunch time on August 29, 2016

Logistics: Supplies to mount poster will be made available at set-up. Each poster will be assigned a number to easily allow presenters to find the location for placement of their poster. Poster number assignments are grouped according to the Technical Session numbers and topics. Posters will be judged for best paper award and therefore must follow the poster numbers/space assigned for your poster. Forum staff will be on hand to assist with set up.

Open Session: Formal poster presentations will be from 4:00PM to 6:30 PM. Poster judges will begin formal viewing of student posters at 4:15PM all presenters must be available and attend to their posters to present.

Poster Size:Posters should be no larger than 36 inches wide and NO MORE THAN 48 inches in height.

Breakdown: All posters must be removed by 7:30PM on August 30, 2016. Unclaimed posters will be disposed of and organizers are not responsible for any unclaimed posters.

Acknowledgement:Please have a title with names of authors and their institutional and Cooperative Science Center affiliations, and "NOAA EPP/MSI 8th Biannual Education and Science Forum" noted at the top of your poster slide.

Guidance to Students for Oral and Poster Presentations
The following guidelines are offered to students for preparing oral and poster presentations. They are similar to the criteria that will be used by the oral and poster judges to rank/score student presentations. There will be three judges for each oral and poster presentation in each Technical Session.

Oral Guidelines:
Clear and meaningful introduction;
Clear and concise "methods and materials", project description, and summary/conclusions;
Readable and well-designed slides, including figures and tables;
Clear speaking voice without reading the slides; and,
Knowledge of the topic/presentation.

Poster Guidelines:

Well organized poster to include correct sequence, clear labels, clean design format;
Clear problem/hypothesis formulation; meaningful introduction of project;

Meaningful introduction of project;
Clearly stated materials and methods;
Correctly displayed data correctly and easily interpreted data; and,
Clearly stated and relevant conclusions.

Instructions for Extended Abstract Submission

Abstracts must be typed and should include the title, first name, last name of all authors and their affiliation, along with the mailing and email addresses of the corresponding author. The presenter's name must be included.
Limit the body of the extended abstract to 2 pages.

12-point font (Arial), single-spaced and 1-inch margins (The document must be in Microsoft Word format).
Extended Abstracts that do not conform to the standard sample will not be reviewed.
Please submit your extended abstracts to

The deadline for extended abstract submission is July 25, 2016

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